Payroll Management System Project using PHP

ABOUT PROJECT:

📍ⓅⓇⓄⒿⒺⒸⓉ ⓃⒶⓂⒺ: Payroll and HR Management System

💡𝑫𝒆𝒗𝒆𝒍𝒐𝒑𝒆𝒅 𝑩𝒚: GPW Team

📑SྂUྂMྂMྂAྂRྂYྂ:

The Smart Payroll Management System is a web-based application designed to automate and streamline the payroll process for businesses. It helps in managing employee salaries, deductions, taxes, and other payroll-related tasks efficiently. The system is built using PHP as the server-side scripting language and MySQL as the database management system.

INTRODUCTION:

The Smart Payroll Management System project using PHP provides a comprehensive solution for businesses to manage their payroll processes efficiently. With features such as employee management, salary calculation, payroll generation, and reporting, the system helps businesses save time and reduce errors associated with manual payroll processing. Overall, the system improves the payroll management process, ensuring accuracy, compliance, and efficiency in managing employee salaries and related tasks.

TECHNOLOGIES USED:

• PHP: Server-side scripting language for building the application logic.

• MySQL: Database management system for storing employee and payroll data.

• HTML/CSS: Front-end technologies for designing the user interface.

• JavaScript: Client-side scripting language for interactive elements.

• Bootstrap: Front-end framework for responsive design.

• AJAX: Asynchronous JavaScript and XML for making asynchronous requests to the server.

FEATURES:

1. Employee Management: The system allows for the management of employee information, including personal details, job roles, and salary details.

2. Salary Calculation: Automates the calculation of employee salaries based on predefined formulas, including allowances, deductions, and taxes.

3. Payroll Generation: Generates payroll reports and statements for each pay period, including details of earnings, deductions, and net pay.

4. Leave Management: Tracks employee leave balances, requests, approvals, and deductions for unpaid leave.

5. Tax Management: Calculates and deducts taxes from employee salaries based on local tax laws and regulations.

6. Expense Management: Tracks and manages employee expenses, including reimbursement requests and approvals.

7. Attendance Tracking: Integrates with an attendance system to track employee attendance and calculate pay based on attendance records.

8. Reporting: Generates various reports, including payroll summaries, employee earnings statements, and tax reports.

9. Security: Implements security measures to protect employee data and ensure compliance with data protection laws.

10. User Roles: Assigns different roles to users, such as admin, manager, and employee, with varying levels of access and permissions.

FUNCTIONALITIES:

ADMIN:

• Can view the Summarized Dashboard about employees, leaves, projects, loans and To-do tasks.

• ORGANIZATION - Can add/ view departments and designations in company.

• EMPLOYEES - Can add/edit/view/remove employees from the system. Can monitor and control the employees account as in disciplinary or inactive state.

• ATTENDANCE - Can mark attendance for each employees or bulk attendance thru importing CSV file and can generate the attendance report for each employee wise.

• LEAVE – Can view the list of fixed holidays for the entire year, add / view / edit the allotted leave types for employees, Approve / reject for leave application of employees, Assign / edit / remove earned leaves for employees, Generate leave report for all employees or each employee based on each monthly wise.

• PROJECT – Can add / view / edit new and existing projects, Can add / edit task lists for employees and assign it, Can add / edit field visits for employees and assign it based upon project needs.

• LOAN - Approve / reject the loan application for the employees and edit / view the loan installments.

• ASSETS – Create / edit / manage the assets categories, add / edit / view the asset stock details, and view the assets and logistic support assigned for each employees.

• PAYROLL – Can generate Pay slip based on Hourly, Weekly, Monthly & per Day, generate pay report, view the generated report for each employees. Also can print the generated report and Pay slip.

• NOTICE – Can add the important notices, project releases & updates and announcements.

• SETTINGS – Can edit/view the site logo, site name, description, copyright info, contact, address, Email ID, currency symbol for the site.

EMPLOYEES:

• Can view the Summarized Dashboard about currently on-going projects & upcoming projects, To-do tasks and notice board.

• MY PROFILE – can able to view the employee’s own profile information. Also can edit personal info like contact number, personal email, address, bank account details and social media accounts.

• LEAVE - Can view the list of fixed holidays for the entire year, Can apply for leave and view its status.

• PROJECTS – Can view the current status of projects assigned to employee, along with its task lists, start date and end date.

CONCLUSION:

In conclusion, our Smart Payroll Management System, meticulously crafted with the power of PHP, represents a transformative leap into the future of efficient payroll administration. This project was conceived with a vision to simplify complex payroll processes, and it has indeed surpassed expectations. By seamlessly integrating advanced features, from automated salary calculations to comprehensive reporting tools, our system empowers businesses to streamline their payroll operations and ensure accuracy and compliance.

SOURCE CODE:

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